Run your whole 245D agency in one system.
Certify245D handles intake, reviews, signatures and audits. CareCertify trains your staff and tracks every certificate. And payroll now runs from the same employee records. Built for Minnesota 245D agencies by people who've run one.
- Dashboard
- Clients
- Employees
- Training
- Schedule
- Payroll
- Auditors
Today
+ Start intakeThree jobs every agency does. One place to do them.
Most agencies juggle a compliance binder, a training vendor and a payroll program that never talk to each other. Here, the employee you hire is the employee you train is the employee you pay.
Compliance that runs itself
- Guided intake + the full 245D packet, signed and filed
- AI drafts the CSSP addendum and IAPP from the support plan
- 45/60-day, annual and PCA/CFSS timers
- Case-manager signing links, scheduling, secure messaging
- Read-only, expiring access for licensors
Training that tracks itself
- 245D orientation, 72-hour maltreatment and annual training
- Next year's training opens on the anniversary, automatically
- Certificates file to the employee record
- Reports: who's trained, who's due, who's behind
- Phones, iPads and computers
Payroll from the same records
- Hours imported from EVV, not re-keyed
- Pay stubs in the employee portal, or printed checks
- Federal and Minnesota withholding
- 941 / 940, W-2 file for SSA, NACHA direct deposit
- Payroll reports for your accountant
See the whole system in twelve minutes
A guided walkthrough of Certify245D — intake, reviews, staff training, scheduling, signatures and audit access — recorded on a demonstration agency. No real client information appears anywhere in it.
Follow one new caregiver through it
This is where separate tools fall apart — and where Certify245D saves the most time.
They apply and onboard themselves
Employment application and hiring forms completed in the employee portal and filed to their folder.
Training is assigned before the first shift
Orientation starts right away; linking them to a client assigns the 72-hour maltreatment training.
Orientation is signed at the meet-and-greet
Client-specific orientation is signed on an iPad and filed to both the employee and client folders.
They're scheduled and they work
Shifts on the schedule; hours come from your EVV system.
They get paid Early access
The same record runs payroll — stub in their portal, W-2 at year-end.
Kim L. · Direct Support Professional
FolderYour staff handle their own paperwork
Every caregiver gets a login that works on their phone. They update tax and deposit forms, request sick and safe time or time off, report incidents and payroll errors, upload timeslips, take training — and see their pay stubs when you run payroll in Certify245D.
- Federal W-4, Minnesota W-4MN and direct deposit
- ESST and time-off requests, contact changes
- Incident reports, payroll error reports, timeslip upload
- Training, certificates and their own document folder
- Pay stubs Early access
Everything a 245D license needs, in one place
Guided intake
Enter once, sign once. The full 245D intake packet and CFSS forms are generated on your letterhead, signed and filed.
AI drafting & SA reading
Reads the service authorization and the case manager’s support plan, then drafts the CSSP addendum and IAPP for your review.
Reviews that count down
Basic 245D.07 and Intensive 245D.071 clocks, annual review wizards for each, plus PCA and CFSS timers.
Signatures without fees
Sign on an iPad, send any PDF for signature, or send the addendum to the case manager — no login, no per-envelope fees.
Scheduling & secure messaging
Schedule caregivers against their clients, and send secure message links recipients can reply to and upload files through.
Employee self-service portal
W-4s, direct deposit, sick-time and time-off requests, incident reports, timeslips, training and pay stubs — on the employee’s phone.
Insurance & bonds
Tracks the policies and bonds your programs actually require — with the statute behind each — and warns you before they lapse.
Auditor access
Give a licensor read-only access to just the files they need, with an expiry date. Every view is logged.
Multi-agency & white-label
Consultants and owners with several licenses switch agencies in one login; every document carries that agency’s brand.
From three systems and a binder to one login
Without Certify245D
- Review dates on spreadsheets and sticky notes
- Training certificates emailed around and re-typed
- Hiring paperwork in one place, payroll in another
- Forms re-typed and re-signed for every client
- A week of scrambling before every licensing review
With Certify245D
- Every deadline counted down automatically
- Course completions post to the employee file themselves
- One employee record from application to W-2
- Enter once, sign once, filed where it belongs
- Your audit file is always assembled and current
Built for Minnesota home and community-based services
Certify245D knows which rules apply to which service — and applies the right ones.
Basic 245D
Individualized home supports, respite, homemaking and more — 245D.07 reviews per service.
Intensive 245D.071
45-day review clocks, self-management assessment and the Intensive annual review.
PCA & CFSS
256B.0659 and 256B.85 documentation timers, service-delivery plans and forms.
Training-only
245I mental health, SUD, assisted living, adult day and more use CareCertify on its own.
Start with training. Add the software. Pay one bill.
Monthly packages on a one-year agreement. Priced by the number of employees, not by clients or signatures.
Starter
Up to 20 employees
Training + compliance software
- Training only: $99/mo
- Full Certify245D software
- CareCertify training library
Growth
Up to 100 employees
Training + compliance software
- Training only: $199/mo
- Everything in Starter
- Room to grow to 100 staff
Unlimited
Unlimited employees
Training + compliance software
- Training only: $249.99/mo
- Everything in Growth
- No headcount ceiling
Set up at your own pace — it saves as you go. Payroll is in early access — ask about pricing. Multi-agency and white-label plans are quoted.
We ran a Minnesota agency for 20 years. Then we built the system we wished we'd had.
Certify245D isn't a generic HR tool with a 245D sticker on it. Every form, timer and rule came out of running a PCA and 245D agency, sitting through licensing reviews, and consulting for agencies across Minnesota. Our co-founder still runs a licensed 245D agency on it every day.
- Rules cited to the statute, not guessed
- Built and tested inside a working 245D agency
- Consulting from the same team when you need a person
Agencies that run on Certify245D
“Working with Certify245D has been a valuable investment in strengthening the compliance practices at Yolanda’s Blessings. Joe brings extensive knowledge of Minnesota 245D requirements and provides practical, detailed guidance that helps providers understand not only what needs to be corrected, but why those corrections are important. His consulting and training have helped me identify documentation gaps, strengthen our internal processes, and gain a better understanding of what is expected from a compliance standpoint. The Certify245D software has also been a helpful tool for organizing client information, reviewing compliance requirements, and identifying areas that need attention. Having the software combined with Joe’s hands-on training and consulting provides an additional level of support that is especially beneficial when managing the many responsibilities that come with operating a 245D organization.”
“Care Certify provides information that is clear, well-organized and straightforward to follow, while still covering important requirements of Minnesota 245D. Information is provided in a way that is easy for staff to understand and track their progress/ transcripts. The customer support is another great benefit- they are knowledgeable, responsive and always willing to help! I would highly recommend them as a trusted training resource for agencies.”
“It was difficult to stay organized and stay on top of all the changes happening until I found this company. Since then, my life has been simplified. The training modules are great, and the system is not difficult to use. The customer service is great. I can get a hold of the owner easily if I have any concerns. The cost is also reasonable compared to other places. Overall, I am happy, and I encourage other organizations to check this company out, and if you are on the fence, just do it. You will be happy you did.”
Common questions
What is Certify245D?
Certify245D is an all-in-one system for Minnesota 245D home and community-based services agencies. It runs client intake, 45- and 60-day reviews, service authorizations, signatures, staff records and training in one login, with payroll now in early access.
Can we buy only the training?
Yes. Agencies can run training only, compliance software only, or both. Training-only plans start at $99 per month for up to 20 employees on a one-year agreement.
Is Certify245D built for Minnesota 245D rules?
Yes. It separates Basic 245D (245D.07) from Intensive 245D.071 services and also tracks PCA and CFSS requirements, applying the right review clocks to each service.
One login for compliance, training and payroll
See Certify245D run a real intake, assign training and set the review clocks — live, on a demo agency.